How do I change Outlook Calendar notifications?

You can decide when and how you receive email and calendar notifications. Let’s look at the various options in Outlook Calendar. First, which version of Outlook do you use?

  1. Outlook Web Version
  2. Outlook App

Outlook Web – start by going to the “Gear” icon in Outlook mail or calendar and select “View all Outlook settings”

Next, select General –> Notifications. Carefully read each option to customize how you would like to receive notifications.

In the example, all In-app notifications are selected and all desktop notifications are turned off. This user will hear sounds and notifications when new emails arrive and for upcoming events from Outlook Calendar.

2. Outlook App – when the app is open, go to Outlook–> Preferences –> Notifications & Sounds

Carefully read each option to customize how you would like to receive notifications.

Notice that in this example there are no checked boxes for “Display an alert on my desktop” or “Show Event Reminders”. When the Outlook app is in use, this user will not receive alerts or reminders.

Lastly – check the settings on your MacBook by opening System Preferences–> Notifications & Focus

Find Microsoft Outlook — Turn the slider off or on to allow notifications such as banners or alerts.
In this example, the user has allowed Banner style notifications.
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